Effective Communication in Meetings Using Your Second Language

11 October 2023

Ask anyone who has learned a second language and they'll likely have stories of attempting to use their newly acquired language skills and, figuratively speaking, falling flat on their face! Whether it’s the other person speaking too quickly, hearing vocabulary you’re not familiar with, or simply getting nervous and not being able to string two words together, it’s all part of the journey of learning a new language.

When it comes to the world of work, meetings are the lifeblood of modern business. They're where ideas are born, decisions are made, relationships are built and progress is shaped. Being able to effectively communicate and contribute in a meeting when using your second language is vital. It's a skill that not only demonstrates your adaptability and commitment but also opens doors to new opportunities and enriches the collaborative landscape.

Here are a few tips to keep in mind to help you communicate more effectively and make the most of your second language in meetings:

Prepare in Advance: Familiarise yourself with the agenda and key discussion points before the meeting. This will give you a head start and boost your confidence when speaking.

Expand Your Vocabulary: Continuously work on expanding your vocabulary, especially in areas related to your work. Knowing industry-specific terms and jargon will help you contribute more effectively.

Practice Active Listening: Pay close attention to what others are saying during the meeting. This not only helps you understand the conversation better but also allows you to formulate more relevant responses.

Ask for Clarification: Don't hesitate to ask for clarification if you don't understand something. Chances are, if you have a question, others might too, and asking can benefit everyone in the meeting.

Use Technology Wisely: Utilise translation tools and language apps to assist you during meetings. These can be valuable aids when you encounter unfamiliar words or phrases.

Seek Feedback: Don't be afraid to ask for feedback from colleagues or supervisors. Constructive criticism can help you identify areas for improvement.

Stay Confident: Remember that making mistakes is part of the learning process. Confidence in your abilities, even when you stumble, will help you progress.

Practice, Practice, Practice: Finally, practice speaking in your second language whenever you can. The more you use it, the more comfortable and proficient you will become.

Incorporating these strategies into your approach to meetings will not only enhance your language skills but also position you as a valuable contributor in a diverse and globally connected workplace. Embrace the journey of learning and growing in your second language, and watch as new opportunities and professional growth unfold before you. 🌍🗣️